Claude with Excel for accountants

What you can do

• Analyse an accounting system export for odd entries

  Give the AI an export from your accounting system, such as an account card or a turnover sheet, with sensitive details removed. You get back a short summary, a list of unusual entries to check, and questions to follow up on.

• Prepare for an auditor's document request list

  You paste in the auditor's request list and your own notes on where each document is kept. You get back a clear checklist with owners, due dates and gaps to chase, which you review before sharing.

• Reconcile a bank statement in Excel

  Paste in the bank statement and your ledger entries for the month. You get back a table of matched items and a list of unmatched ones to check yourself.

• Summarise cash flow for a manager

  You paste in your monthly cash flow figures and tell the AI who will read the summary. You get back a short, plain-language draft explaining where cash came from, where it went and what to watch, which you check against your numbers.

• Categorise expenses from a raw list

  You paste a list of expense lines from a bank export or card statement and share your chart of accounts. You get back a table with a suggested category for each line, with unclear items flagged for you to check.

• Explain budget variances in plain words

  You give the AI a table of budget and actual figures, plus your notes on what happened. You get back a short plain-language explanation of each major variance, which you check against your records before sharing.

• Tidy a fixed asset register

  Paste or upload your asset list with messy names, missing categories and inconsistent dates. Get back a cleaned table with a flagged list of rows to check, such as duplicates and blanks, which you review before updating your records.

• Check invoices for errors and duplicates

  Paste or upload a list of invoices and tell the AI what to look for, such as repeated numbers, wrong totals or missing details. You get back a table of items to check, which you then verify against the originals.

• Build the monthly report deck

  You give the AI your month-end figures and last month's notes. You get back a slide-by-slide outline with draft headlines and short commentary on the main changes, which you check against your numbers before presenting.

• Check a payroll summary for anomalies

  Paste or upload the monthly payroll summary and, if you have it, last month's figures. You get back a short list of lines that look odd, such as big changes, duplicates or missing employees, to check against your records.

• Draft payment reminders for overdue invoices

  You give Claude the invoice details and how long each one is overdue, and it drafts a polite reminder email for each, firmer as the delay grows. You check the figures and tone, then send them yourself.

• Plan supplier payments for the week

  You give Claude your list of unpaid supplier invoices with due dates, amounts and the cash you expect to have. It returns a draft payment schedule in a table, with urgent invoices first and a note on anything that does not fit the available cash.

• Draft a tax and reporting deadline calendar

  You give the AI your company's reporting duties, tax regime and the official deadline rules you rely on. You get back a draft month-by-month calendar to check against the official sources before you use it.